fundraising email subject line

A good fundraising email subject line can make or break your request for funds.

You see, most people focus just on the email itself and the subject line is an afterthought.

Big mistake.

You see, if the email doesn’t get opened, you get no donations.

Read that again.

Your fundraising email subject line has ONE job: to entice the recipient to open the email.

You only have a few words to accomplish the task and it’s not the easiest thing to write.

Yet many people who write nonprofit fundraising emails do not spend much time on the subject line, nor do they take the time to learn about the types of subject lines that get results.

Dismissing the subject line will cost you opens and it will cost you donations. Donors who gave to you once will slip away.

So take the time to get this right.

Let’s learn what works in a fundraising email subject line and how you can write winning subject lines that get results.

Why You Need a Good Fundraising Email Subject Line

We all know what it’s like to get an email in our inbox.

Heck, you’re probably inundated with email. I usually get 50-100 per day. Ugh.

There is a split second when we decide whether or not to open the email.

How do we make that split-second decision?

We skim the subject line and decide whether it’s urgent or compelling enough to be worth our time.

In short, we base the decision on the subject line and the feeling it evokes.

fundraising email subject line Think about this: Your fundraising email is just one of dozens of emails the recipient gets each day. The subject line simply MUST make the email stand out or you have no chance of getting it opened and read.

Make sense?

Even if your donor loves your cause, if your email hits on a day that they don’t have much time, the subject line is the key to getting your email opened.

For those who aren’t yet in love with your cause, the subject line is absolutely critical. It will trigger questions in the recipient’s mind like “Do I believe this email is urgent and deserving of my immediate attention?” and “Do I want to know what’s inside?”

Whenever I sign up for emails from a nonprofit, I’m interested in what they’re doing. But if they send me email after email with boring subject lines, I’ll stop opening them. They’re basically training me with their subject line to stop opening their emails.

I’m really sure that’s not the nonprofit’s intention, but unfortunately, that’s what happens.

So, let’s make sure that doesn’t happen to YOU.

Hot Tip: Keep a Swipe File

Here’s a great way to start to gather ideas for awesome subject lines.

Whenever you get an email with a great subject line and it’s intriguing enough that you open the email, cut-and-paste it into a Word file. Make a note about what caught your eye about that subject line.

Then next time you need to write a subject line, you can refer to your swipe file for inspiration. I use this strategy myself and it really works!

The Makings of a Good Subject Line

fundraising email subject line

When you sit down to write a subject line, start with one of these two approaches: urgency or intrigue.

You might want to write three urgent subject lines, three intrigue subject lines, two that combine intrigue and urgency, and two that don’t fall into either category but still pop into your brain.

Then pick your favorite!

Yes, you need to write 10-12 subject lines before you find THE one.

I know, it’s a pain, but look – you want people to open your emails don’t you?

Create a Sense of Urgency

When people are busy—and who isn’t busy these days?—we often tackle things according to what is urgent. 

How do you let your donor know in a short subject line that the email is urgent?

Now, right now, and right away are great words that convey urgency without costing you a lot of characters. Important. Breaking. And don’t under-estimate the obvious: urgent.

Breaking: Record number of homeless people need help in Atlanta 

Urgent: Teens need your help to start college on time 

You can also use a deadline to create urgency. By midnight! By midnight on Friday! By noon today!

Veterans at risk of homelessness. Give by midnight! 

Avoid multiple exclamation points as a way of building urgency. Also avoid using all capital letters in your subject line, though it can be effective to capitalize just one word.

These strategies are overused and don’t work as well anymore.

Creating a sense of urgency helps your donor’s brain prioritize your email as something that needs to be opened.

But, be sure to follow through in the email content on the urgency. No one likes to feel like they were tricked into opening an email.

Make It Intriguing 

There are several ways to create intrigue that will nudge people to open your emails.

Go with something unexpected. Write something that doesn’t quite make sense.

For example, an education foundation recently sent an email subject line that read: Our teachers are refusing to teach math today! 

When the donor opened the email, it explained that the school was celebrating Curl Up With A Good Book Day, a day devoted to reading and writing.

Pose a question. When you ask a question, you force the recipient to stop and think about the answer.

What do you know about Afghan refugees? 

Want to know the biggest danger in Haiti right now? 

What does it feel like to lose your home? 

Post a specific number without context.

Here’s to 1,067!

When they open the email, you tell them: We just provided a safe place to sleep for our 1,066th family.  

Why are we asking YOU for $24.71?

When they open the email, you tell them that $24.71 is the cost of providing a meal, a warm bed, and a hot shower for one person for one night. Using a Core Number in your subject line can really work well!

Avoid the numbers 100 percent or #1 because they may trigger spam filters.

Inject a little controversy into your subject line. 

Put our food pantry out of business! 

Why don’t people care about spaying? 

For your next email, try split-testing two different subject lines, one with a sense of urgency and another with a sense of intrigue. Send each one to half your audience, and see which gets opened more!

Length of a Good Subject Line

fundraising email subject line There is a lot of research about the ideal number of words and characters, and different studies have emerged with different recommendations.

But, they all emphasize the same point: short packs a punch. 

A good goal for your fundraising email subject line is seven words, which is about 41 characters. A good range is six to 10 words. 

Some people swear by just three to five words, or about 20 characters. But there is a risk in very short subject lines not getting quite as many opens as the six-to-10 range.

You can figure out which length works best for your audience by doing split testing (or A/B testing). Send half your subscribers an email with a 3-word subject line and half with an 8-word subject line, and see which gets more opens.

Try this experiment a few times and look for trends. Then use what you learn to determine the best length for subject lines for your audience.

If you use Mailchimp, the platform will let you know if your subject line is too long.

If you are fretting over having so few words to work with, remember that you get a teaser line as well, and that gives you the opportunity to provide a few details and context. But, really, people do not need details and context to decide whether to open an email.

Also remember: the subject line is not supposed to tell the whole story. The subject line just gets people to open the email.

The truth about writing short is that you will get better with practice. Lots of practice.

A few more subject line tips

  • Donate is a wonderful word in the fundraising world, but research shows email recipients don’t like it. Use give or help instead. 

  • Make one word in your subject line about your donor. Either call them by name or use you. Mailchimp has easy instructions on how to do a name merge in the subject line.

  • Emojis in fundraising email subject lines are probably not right for the tone you are going for with a fundraising email subject line. But if you are sending a lighthearted email, and you think an emoji would work, see for yourself with split testing.  🙂

  • This one is worth repeating: When drafting subject lines, write at least 10 and pick your favorite. Take your time on your email subject line. This is not a task you want to rush through. Too much is at stake.

100 Good Subject Lines 

Once you get in the groove of recognizing and writing great fundraising email subject lines, you won’t think twice about writing 10 so you can pick the best one. When you need a little inspiration, here are some tried-and-true subject lines.
 
Sense of Urgency Subject Lines 

  1. You still have time to change a life!
  2. The clock is ticking … You still have time
  3. Just a few more days to double your gift
  4. We’re so close – will you help us reach the finish line?
  5. Three days left to change lives
  6. Pets like Rocky need your help NOW!
  7. Time is running out
  8. Today is the last day to help…
  9. One day left to make twice the difference
  10. 1 day left; 5 reasons to give
  11. We’re down to the last five hours
  12. We’re out of time—please help us now
  13. Less than 24 hours left to double your gift
  14. Urgent: Sea turtles drowning tragically in nets
  15. It’s not too late to help
  16. We need you to join the fight today!

 
 
Sense of Intrigue Subject Lines

  1. This is YOUR moment!
  2. The most  important question of the day
  3. Important news
  4. Together, we can do this.
  5. I have great news!
  6. You won’t believe this
  7. Here’s what’s really going on
  8. Only one day left
  9. We really need you now more than ever
  10. A gift for you
  11. What’s special about today?
  12. Okay, now we’re worried
  13. We’re freaking out…
  14. This is it
  15. One last thing
  16. Simply put
  17. Let’s do this!
  18. Today is the day
  19. Did you see this?
  20. Are you ready?

 
 
Hero subject lines 

  1. Be a hero for pets like Charlie
  2. Every greyhound needs a hero like you
  3. Be a hero right this minute
  4. It’s your last chance to be their hero!
  5. You are the hero we need right now
  6. The hero they are waiting for is YOU

 
 
Appeal Subject Lines 

  1. Here’s why we need $4.27 from YOU today!
  2. Can we count on your support?
  3. Give a gift, change a life
  4. Here’s why we need you
  5. We can’t do this without you
  6. Join us to spay 100 sweet kittens
  7. Help a homeless person come in from the cold
  8. How to give families the support they need right now
  9. How to make a difference for homeless cats
  10. 8 reasons to give now
  11. Help families break free from homelessness
  12. Let families in crisis know you care
  13. Show up for kittens
  14. Fight hunger with us
  15. Be the light
  16. Shine your light
  17. Make a gift, change a life
  18. Your gift matters

 
 
Newsletter Subject Lines 

  1. 6 things your gifts made possible this month
  2. So much is going on
  3. Everything is moving so fast
  4. What I want you to know right NOW
  5. What we did with your money
  6. Important news
  7. 7 things you don’t know about homelessness
  8. 9 things about food insecurity you need to know now

 
*Note that NONE of these use the word “newsletter” in the subject line. Using it is like the kiss of death so don’t use it.
 
 
Update Subject Lines 

  1. Here’s what happened next
  2. How we spent $17,645 in one week
  3. Here’s how some of our families are doing
  4. This is what happens when you get involved
  5. This is how we spent your money
  6. I don’t want to leave you hanging
  7. YOUR gift resulted in THIS smile
  8. Here’s why we asked YOU for money

 
 
Giving Tuesday Subject Lines

  1. Change a life on  #GivingTuesday
  2. On this #GivingTuesday and every day…
  3. Invest in stronger communities on #GivingTuesday
  4. Today is #GivingTuesday and veterans need your help
  5. We’re doubling all gifts on #GivingTuesday
  6. Be a VIP this #GivingTuesday
  7. Homeless pets need you on #GivingTuesday
  8. Your #GivingTuesday gift will help provide 10,000 meals!

 
 
Holiday Greeting Subject Lines

  1. Wishing you a holiday like no other
  2. Thinking of you this holiday season
  3. This holiday season, all we can say is thank you
  4. What are we thankful for this holiday season? YOU
  5. Wishing you peace and joy this holiday season
  6. Our greatest gift is You

 
 
Year-end subject lines

  1. Make 2021 a great year for shelter animals
  2. Lifesaving last-minute gifts
  3. There’s still time to make holiday wishes come true
  4. It’s the final countdown!
  5. Resolve to save more lives in 2021
  6. Make a difference this holiday season
  7. The season of giving is not over!
  8. We’re counting down to a kinder year – you in?
  9. Only hours left to give in 2021
  10. This holiday season, can you make one more gift?

 

The Bottom Line

A good fundraising email subject line makes all the difference in getting your email opened, which is the first step in getting the recipient to take the action you want them to take.

Once you get the hang of writing good subject lines, you won’t dread the task. Through split testing, you can learn what types of subject lines appeal to your donors and get them to open your email and respond.